The Power of Partnership: How Ricoh and Vibe.fyi are Transforming Workplace Communication

In today’s workplace, communication is everything — yet so many businesses still struggle to connect their workforce in meaningful, consistent ways. Ricoh New Zealand recognised this gap. They knew their clients needed more than traditional digital signage; they needed a communication solution that was dynamic, unified, and easy to deploy across every screen.

That’s when Ricoh partnered with Vibe.fyi, and everything changed.

Now, Ricoh’s clients can deliver engaging content across every corner of their organisation — not just meeting rooms and lobbies, but desktops, screensavers, mobile devices and Microsoft workplace tools. With Vibe.fyi, Ricoh found not just a solution, but a strategic advantage. And your business can too.

Solving a Communication Gap in the Market

Ricoh New Zealand has long been a leader in designing and deploying workplace technology solutions — from print infrastructure to digital display systems. But as client needs evolved, Ricoh noticed a recurring challenge: internal communication tools weren’t keeping up. Clients were asking for more — more reach, more flexibility, more engagement.

The existing tools in the market were either overly complex, siloed into a single channel, or simply not built with workplace communications in mind. Ricoh needed a solution that made it effortless for clients to broadcast key messages across multiple platforms — without requiring separate tools for each screen or audience.

That’s where Vibe.fyi came in.

A Unified, Dynamic Comms Platform That Works

What stood out about Vibe was its multi-channel reach and simplicity. It wasn’t just digital signage — it was a fully integrated workplace communication platform. Vibe delivered eye-catching, animated content not only to signage displays, but to screensavers, desktop notifications, Microsoft Viva Engage, SharePoint, Teams Rooms, and more.

“Vibe has enabled us to open up new channels of communication,” says Mike.
“Where once it was just signage, we’re now delivering engaging content through screensavers, desktop channels, lock screens — all previously underutilized.”

With Vibe, Ricoh could finally offer their clients a centralised solution to manage content distribution across every touchpoint in the workplace — no more patchwork fixes or disconnected tools.

And best of all? Vibe is built for ease of use. Comms teams don’t need specialist design skills or technical know-how. Content creation, scheduling, and targeting is all done from a beautifully simple interface, giving clients the freedom to focus on the message — not the mechanics.

How the Partnership Transformed Ricoh's Offering

By integrating Vibe.fyi into their portfolio, Ricoh filled a critical gap — but they also unlocked a new layer of client value. Where traditional digital signage ended, Vibe expanded the conversation. Clients could now create engaging internal campaigns that reached beyond public areas into private workspaces, hybrid environments, and even personal devices.

Ricoh's internal comms clients quickly saw the difference. Engagement rose, messages got seen, and their communication teams started achieving results they could measure.

The Vibe platform also integrated seamlessly into Microsoft ecosystems — a major advantage for Ricoh clients already invested in those tools. Instead of replacing existing systems, Vibe supercharged them — extending their reach and making them more dynamic.