What can I display on Microsoft Teams Room screens with Vibe?

Vibe can display company news, employee communications, culture and values, strategic initiatives, achievements, visitor welcomes, customer success stories, emergency notifications and other workplace content. Vibe can also bring content and data from platforms such as SharePoint, Power BI and Viva Engage to meeting room displays.

Do I need Microsoft Teams Rooms Pro for digital signage?

Microsoft currently requires a Microsoft Teams Rooms Pro license and access to the Teams Rooms Pro Management portal to configure its digital signage functionality on supported Teams Rooms devices.

Can I manage digital signage across multiple Microsoft Teams Rooms?

Yes. Vibe allows communication teams to centrally manage content across multiple meeting rooms, offices and locations, while targeting different content to specific rooms or audiences.

What is Microsoft MTR, and how does Vibe enhance its functionality?

Microsoft Teams Rooms (MTR) provide a foundation for video conferencing, but Vibe takes it to the next level. By leveraging MTR's Custom URL feature, Vibe transforms idle screens into impactful Microsoft digital signage, showcasing dynamic content like announcements, updates, and branding.

How does Microsoft Teams app integration work with Vibe's digital signage?

Thanks to the custom URL feature, Vibe integrates seamlessly with the Microsoft Teams app, allowing you to share workplace updates, announcements, and branded content on idle meeting room screens. This ensures your communication stays front and centre even when Teams isn't actively used.

Can meeting room displays be used for emergency messaging?

Yes. Vibe Emergency Messaging can send high-priority alerts to selected meeting room displays, helping employees and visitors see urgent instructions in shared spaces. This is useful for evacuations, lockdowns, severe weather, building closures, safety incidents and other time-sensitive updates.

Do you provide instructions for setting up MS Team Rooms with digital signage?

Absolutely! Click here for our Team Room Custom URL setup guide. With MTR and meeting room digital signage, you can keep your space dynamic and engaging at all times.

Do you provide setup instructions for ZoomRooms with digital signage?

Yes! Click here to access our ZoomRoom setup guide. Transform your spaces with ZoomRooms and our meeting room digital signage.

What hardware or screens do you recommend for Vibe's switching technology?

Our solution for switching between HDMI input and digital signage was developed for LG (WebOS 3.1+) and Samsung (Tizen 6.5+) commercial screens. This enables seamless integration with our digital signage solution, ensuring high-quality performance and smooth operation. The SoC technology eliminates the need for external media players, making setup simpler and more efficient, while providing reliable, long-term use in meeting room environments.

How does the Vibe's switching technology work?

When Vibe detects activity from an HDMI cable being plugged into a presentation screen or toolbox standup meeting display, it responds instantly. Your content from the HDMI feed takes centre stage. When there's no further activity on the HDMI port (for example, when the device goes to sleep) or the HDMI device is unplugged, Vibe seamlessly switches back to your curated playlist, creating a dynamic and engaging visual experience to captivate and inform your audience.

What is a Meeting Room Digital Signage?

Meeting Room Digital Signage is a display system that shows schedules, room availability, and announcements in meeting spaces. It integrates with tools like Microsoft Teams Rooms for seamless scheduling and room management and can also display company news and visitor messages.

I provide Meeting Room AV solutions, and I want to recommend Vibe.fyi to my clients.

We're flattered! Learn more about our reseller and referral partnership opportunities on our Partner page or get in touch with our team at enquiry@vibe.fyi

Digital Signage
For Microsoft Teams Rooms

Q: Can Microsoft Teams Rooms display digital signage?

Yes. Microsoft Teams Rooms supports digital signage on front-of-room displays when rooms are not being used for meetings or presentations. Vibe can be configured as a web URL signage source so Vibe content can be displayed during these idle periods.

Get more from your Microsoft Teams Rooms investment by turning idle screens into engaging communication hubs that keep employees informed and create a stronger impression on visitors.

Vibe transforms idle Microsoft Teams Rooms displays into digital signage, giving internal communication teams another highly visible way to share workplace communications, visitor messaging and important updates when screens are not being used for meetings or presentations.

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Microsoft Teams Room display showing Vibe digital signage content

Make every idle moment count

You've invested in Microsoft Teams Rooms (MTR) to make meetings and collaboration easier. Now make those screens work harder.

When Teams Rooms displays aren't being used for meetings or presentations, Vibe transforms that idle screen time into a valuable workplace communication channel.

Maximise the value of every screen, without compromising the meeting room experience.

Microsoft Teams Room screen displaying company news and updates

Microsoft Teams Room screen displaying visitor welcome messaging

Microsoft Teams Room screen displaying branded workplace content

How does Vibe digital signage work with Microsoft Teams Rooms?

Microsoft Teams Rooms supports digital signage when meeting room displays are not being used for meetings or presentations.

Vibe can be configured as a web URL signage source within Microsoft Teams Rooms, allowing Vibe content to be displayed in signage mode on screens.

Your communication team manages the content through Vibe, while Microsoft Teams Rooms manages when the display moves between its meeting room and digital signage experiences.

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Keep employees informed and connected

Extend important communications into the spaces employees already use every day.

Share company news, celebrate achievements, reinforce culture and values, promote strategic initiatives and keep important messages visible between meetings.

Microsoft Teams Room digital signage gives internal communication teams another highly visible channel to reach employees without introducing another place they need to actively check.

Microsoft Teams Room display automatically showing workplace digital signage between meetings

Microsoft Teams Room screen welcoming visitors with branded content

Decorative blue background shape with reversed orientation

Create a better visitor experience

Meeting rooms are an ideal opportunity to tell your organisation's story.

Welcome customers, partners and visitors with polished, on-brand content showcasing your people, projects, achievements, customer success stories and other messaging that reinforces who you are.

Turn otherwise unused screen time into communication that informs employees and leaves a stronger impression on visitors.

Manage Microsoft Teams Rooms digital signage from one place

Centrally manage content across meeting rooms, offices, regions and countries from Vibe.

Target communications to specific locations, rooms or audiences while maintaining a consistent employee and visitor experience across your organisation.

Whether you have a handful of Teams Rooms or meeting spaces across multiple locations, Vibe makes it easy to keep content relevant and up to date.

Digital signage content centrally managed across multiple Microsoft Teams Room screens

SharePoint and Power BI content displayed on a Microsoft Teams Room screen

Bring existing workplace content to your meeting rooms

Connect Vibe with platforms including SharePoint, Power BI, Viva Engage and more to turn existing workplace information and live data into engaging visual communications.

Make the content your organisation already creates more visible without recreating it for meeting room displays.

Emergency notifications on Microsoft Teams Room displays

Use Vibe's Emergency Notification service to send high-priority notifications to meeting room displays when urgent information needs to be seen.

Extend critical safety updates and emergency instructions into more areas of your workplace when every moment matters.

Emergency notification displayed on a Microsoft Teams Room screen

Beyond Microsoft Teams Rooms

Microsoft Teams Rooms are at the heart of Vibe's meeting room signage solution, but Vibe can also support other meeting room environments.

Extend Vibe to Zoom Rooms using Zoom's Custom URL capability.

Display workplace announcements, company updates, visitor messaging and branded content on idle Zoom Room displays, helping you make better use of screens between meetings.

Meeting rooms without a dedicated conferencing system can still use the same display for digital signage and presentations.

With supported LG webOS displays, Vibe automatically switches from digital signage to HDMI when a laptop or other presentation device is connected, then returns to Vibe when the presentation ends.

No remotes or manual switching required.

One platform. More ways to reach your people.

Bring Microsoft Teams Room displays together with workplace digital signage,
screensavers, lock screens and other Vibe communication channels to create a connected visual communication network.

Manage more of your workplace communications from one platform while reaching employees across
the screens and spaces they already use.

Keep employees informed. Engage visitors. Make every idle moment count.

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Digital Signage
For Microsoft Teams Rooms

Get more from your Microsoft Teams Rooms investment by turning idle screens into engaging communication hubs that keep employees informed and create a stronger impression on visitors.

Make every idle moment count

How does Vibe digital signage work with Microsoft Teams Rooms?

Keep employees informed and connected

Create a better visitor experience

Manage Microsoft Teams Rooms digital signage from one place

Bring existing workplace content to your meeting rooms

Emergency notifications on Microsoft Teams Room displays

Beyond Microsoft Teams Rooms

Digital signage for Zoom Rooms

Digital signage for meeting rooms without Teams Rooms or Zoom Rooms

One platform. More ways to reach your people.

Frequently Asked Questions

Can Microsoft Teams Rooms display digital signage?

What can I display on Microsoft Teams Room screens with Vibe?

Do I need Microsoft Teams Rooms Pro for digital signage?

Can I manage digital signage across multiple Microsoft Teams Rooms?

What is Microsoft MTR, and how does Vibe enhance its functionality?

How does Microsoft Teams app integration work with Vibe's digital signage?

Can meeting room displays be used for emergency messaging?

Do you provide instructions for setting up MS Team Rooms with digital signage?

Do you provide setup instructions for ZoomRooms with digital signage?

What hardware or screens do you recommend for Vibe's switching technology?

How does the Vibe's switching technology work?

What is a Meeting Room Digital Signage?

I provide Meeting Room AV solutions, and I want to recommend Vibe.fyi to my clients.

Digital Signage For Microsoft Teams Rooms

Get more from your Microsoft Teams Rooms investment by turning idle screens into engaging communication hubs that keep employees informed and create a stronger impression on visitors.

Make every idle moment count

How does Vibe digital signage work with Microsoft Teams Rooms?

Keep employees informed and connected

Create a better visitor experience

Manage Microsoft Teams Rooms digital signage from one place

Bring existing workplace content to your meeting rooms

Emergency notifications on Microsoft Teams Room displays

Beyond Microsoft Teams Rooms

Digital signage for Zoom Rooms

Digital signage for meeting rooms without Teams Rooms or Zoom Rooms

Featured Use Cases and Customer Success Stories

Employee Communications in the Age of the Attention Crisis

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The Future of Workplace Communication: Breaking Through the Digital Noise

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Mastering Meeting Room Signage For Efficiency

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One platform. More ways to reach your people.

Frequently Asked Questions

Can Microsoft Teams Rooms display digital signage?

What can I display on Microsoft Teams Room screens with Vibe?

Do I need Microsoft Teams Rooms Pro for digital signage?

Can I manage digital signage across multiple Microsoft Teams Rooms?

What is Microsoft MTR, and how does Vibe enhance its functionality?

How does Microsoft Teams app integration work with Vibe's digital signage?

Can meeting room displays be used for emergency messaging?

Do you provide instructions for setting up MS Team Rooms with digital signage?

Do you provide setup instructions for ZoomRooms with digital signage?

What hardware or screens do you recommend for Vibe's switching technology?

How does the Vibe's switching technology work?

What is a Meeting Room Digital Signage?

I provide Meeting Room AV solutions, and I want to recommend Vibe.fyi to my clients.

Digital Signage
For Microsoft Teams Rooms

Featured Use Cases and Customer
Success Stories