Resources › Vibe » Ricoh Partnership
Resources › Vibe » Ricoh Partnership
In today’s workplace, communication is everything — yet so many businesses still struggle to connect their workforce in meaningful, consistent ways. Ricoh New Zealand recognised this gap. They knew their clients needed more than traditional digital signage; they needed a communication solution that was dynamic, unified, and easy to deploy across every screen.
That’s when Ricoh partnered with Vibe.fyi, and everything changed.
Now, Ricoh’s clients can deliver engaging content across every corner of their organisation — not just meeting rooms and lobbies, but
desktops, screensavers, mobile devices and Microsoft workplace tools. With Vibe.fyi, Ricoh found not just a solution, but a strategic
advantage. And your business can too.
Ricoh New Zealand has long been a leader in designing and deploying workplace technology solutions — from print infrastructure to digital display systems. But as client needs evolved, Ricoh noticed a recurring challenge: internal communication tools weren’t keeping up. Clients were asking for more — more reach, more flexibility, more engagement.
The existing tools in the market were either overly complex, siloed into a single channel, or simply not built with workplace communications in mind. Ricoh needed a solution that made it effortless for clients to broadcast key messages across multiple platforms — without requiring separate tools for each screen or audience.
That’s where Vibe.fyi came in.
What stood out about Vibe was its multi-channel reach and simplicity. It wasn’t just digital signage — it was a fully integrated workplace communication platform. Vibe delivered eye-catching, animated content not only to signage displays, but to screensavers, desktop notifications, Microsoft Viva Engage, SharePoint, Teams Rooms, and more.
“Vibe has enabled us to open up new channels of communication,” says Mike.
“Where once it was just signage, we’re now delivering engaging content through screensavers, desktop channels, lock screens — all previously
underutilized.”
With Vibe, Ricoh could finally offer their clients a centralised solution to manage content distribution across every touchpoint in the workplace — no more patchwork fixes or disconnected tools.
And best of all? Vibe is built for ease of use. Comms teams don’t need specialist design skills or technical know-how.
Content creation, scheduling, and targeting is all done from a beautifully simple interface, giving clients the freedom to focus on the
message — not the mechanics.
By integrating Vibe.fyi into their portfolio, Ricoh filled a critical gap — but they also unlocked a new layer of client value. Where traditional digital signage ended, Vibe expanded the conversation. Clients could now create engaging internal campaigns that reached beyond public areas into private workspaces, hybrid environments, and even personal devices.
Ricoh's internal comms clients quickly saw the difference. Engagement rose, messages got seen, and their communication teams started achieving results they could measure.
The Vibe platform also integrated seamlessly into Microsoft ecosystems — a major advantage for Ricoh clients already invested in those tools. Instead of replacing existing systems, Vibe supercharged them — extending their reach and making them more dynamic.
We started with COVID messages, but after 6 months, we were communicating other business events on site.
We're using Vibe for EVERYTHING. Facebook groups, café menus, surveys (with a QR code), internal videos, welcoming our summer interns, Christmas messaging from our CEO + more!
Really great for providing snackable and understandable content, it’s visually a great way to communicate.
The impact when people see our big digital wall at reception is great.
We have found Vibe very effective as an implementation model for dashboard content.
It helps us visualise data. It’s a great system and I would definitely recommend it.
Before Vibe there was a lot of 'printed flyers' which is both costly and environmentally unfriendly.
With Vibe's on-screen format it’s easy to make changes instantly on the fly without the need for a reprint. No more excuses from staff not reading internal emails. Messaging is right there, on the screen.
It's very cool and a great way to communicate with and engage my non-wired employees.
The digital templates are extensive and the Vibe team support is outstanding. The feedback I get from my team tells me we're on the right track.
We are now able to share general company information and specific site information to large groups of people.
It suits our teams and contractors in different locations, which in the past has been difficult to communicate with.
Vibe helps us get internal messaging to staff in a fun, graphic format.
As well as the serious stuff, slideshows of staff events are very popular. Plus, promote our outward-facing social media content inwardly to staff and visitors.
We easily share information to staff in all locations that isn't always available to them.
The different templates are a bonus - there's always a layout that works.
This software has helped stop geographical office separation and team silos.
Meetings are shorter. We get immediate reporting to the whole business on performance without having to send more emails to get the data required.
You can just have it all on Vibe.
Even when you’re at home, you can have these snackable bits of content you can retain, instead of having to check an email, look at an announcement, go from one platform to another.